What you stand to gain

A QA role embedded in the operational core of a leading pharmaceutical R&D site in Belgium. You are not a background quality function: you are the person who keeps the quality systems running day to day, the go-to contact for two critical platforms (TruVault and Summit), and the reliable partner that operational teams depend on to keep documentation and training in order. A transversal, hands-on role with a direct impact on the site's GMP compliance.

Why this role exists

The Quality Systems, Training & Documentation (TDOC) department at the Beerse site manages the lifecycle of controlled documents and GMP training plans across the entire site. To maintain the level of excellence required by regulatory authorities and to support operational teams in their day-to-day compliance, the department is recruiting a QA Specialist with deep expertise in both systems, and the ability to serve as a competency resource for end users.

What you will do day to day

Document management (TruVault):

• Administer and coordinate controlled documents on site: initiating document routes, tracking deadlines, converting documents into the appropriate templates, and performing format reviews.
• Act as Business Administrator for TruVault: managing user access, providing first-line support, and delivering training for new users.
• Prepare monthly backup reports on the periodic review status of procedures.
• Identify and escalate system issues to the global TruVault helpdesk.
• Manage on-site and off-site archiving of quality records (logbooks, external reports, obsolete documents).

Training management (Summit):

• Maintain employee training files and ensure their accuracy in the Summit LMS.
• Act as Business Administrator for Summit: managing access, support, reporting, and monitoring training completion for temporary staff and contractors.
• Manage overdue GxP training impact assessments (EVAL) and training plans via EMERGE.
• Contribute to the continuous improvement of the Summit system.

Cross-functional:

• Act as Subject Matter Expert (SME) for GMP documents: reviewing compliance with applicable regulations, standards, and SOPs.
• Support the preparation of internal audits, regulatory authority inspections, and ERC inspections.
• Promote a strong quality culture across operational teams.

Your environment

You join the TDOC department, reporting to the Team Lead TDOC, within a leading pharmaceutical R&D site based in Beerse. You collaborate daily with operational departments, QA teams, and the global helpdesks for TruVault and Summit. Fully on-site role.

What we are looking for

• Bachelor's degree in life sciences or equivalent experience.
• 1 to 3 years of experience in a GMP pharmaceutical environment.
• Familiarity with document management and/or training systems (TruVault, Veevault, Summit or equivalents): a significant asset.
• Strong organisational skills, flexibility, and attention to detail.
• Fluent English, written and spoken (required). Dutch is appreciated.

Before you apply

This role is heavily focused on system management, deadline tracking, and multi-stakeholder coordination. It requires rigorous attention to documentation and the ability to manage several parallel workstreams without losing oversight. If you are looking for a primarily scientific or analytical role, this is not the right fit. If you are comfortable with digital tools, document processes, and daily operational contact, you will be right at home.

Ready to apply?

Send your CV to ngrancher@squipp.be with the subject line Application – QA Specialist TDOC. We respond to every application within 5 business days.

Equal opportunity

All qualified applicants will be treated equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status in accordance with applicable law.